How It Works

Knovica makes building your digital brain simple.

Here's how to get started:

1

Sign In

Create an account or sign in using your email address. Your credentials are securely managed by Firebase Authentication.

💡 Tip: Use a work email if you're transcribing business meetings, or a personal email for personal use.

2

Choose Your Language

Select the language of your audio from our list of 47 supported languages. This helps our AI provide more accurate transcriptions.

Supported Languages Include:

  • • English, Dutch, French, German
  • • Spanish, Italian, Portuguese
  • • Hindi, Tamil, Bengali, Gujarati
  • • Chinese, Japanese, Korean
  • • Arabic, Turkish, Russian
  • • And 32 more languages!
3

Record or Upload Audio

You have two options for creating transcripts:

🎙️ Option A: Record Live

Click "Record meeting" to start capturing audio directly from your microphone. Perfect for live meetings, interviews, or voice notes.

Note: Your browser will ask for microphone permission the first time.

📁 Option B: Upload File

Click "Upload audio" to select an existing audio file from your computer. Supports MP3, WAV, M4A, WebM, and more.

Max file size: 25 MB per file

4

AI Transcription

Our AI (OpenAI Whisper) processes your audio and converts speech to text. This typically takes just a few seconds, depending on the length of your recording.

What happens during transcription:

  1. Your audio is sent securely to OpenAI's servers
  2. Whisper AI converts speech to text with word-level timestamps
  3. GPT-4o-mini cleans and formats the transcript
  4. The transcript is saved to your account
  5. Your original audio file is immediately deleted
5

Review & Edit

Your transcript appears instantly. You can:

  • Read the full transcript
  • Manage speakers - label who said what
  • Copy text for use in other applications
  • Delete recordings you no longer need

⚠️ Important: AI transcription is 95-98% accurate but can make mistakes. Always review transcripts for critical use cases.

6

Access Anytime

All your transcripts are saved to the cloud and accessible from any device. Simply sign in to view your previous recordings.

☁️ Your transcripts are stored securely in Google Firebase and accessible from any device where you're signed in.

Frequently Asked Questions

How long does transcription take?

Typically 5-30 seconds, depending on audio length. A 10-minute recording usually takes about 10-15 seconds to transcribe.

What audio formats are supported?

MP3, WAV, M4A, WebM, AAC, FLAC, and most common audio formats. Maximum file size: 25 MB.

Can I transcribe phone call recordings?

Yes! Upload any audio file or use your computer's microphone to record. Make sure you have permission from all parties before recording conversations.

How accurate is the transcription?

Our AI achieves 95-98% accuracy in optimal conditions (clear audio, minimal background noise, standard accents). Accuracy may be lower with heavy accents, background noise, or technical jargon.

Is my data private and secure?

Yes. Audio files are deleted immediately after transcription. Transcripts are stored securely in Firebase with encryption. See our Privacy & Security page for details.

Can I edit the transcript after it's created?

Yes — you can edit transcripts directly in the app. Click into the transcript to make corrections, add or adjust speaker labels, and save your changes. If you prefer, you can also copy the text and edit it in your favorite text editor.

What if the AI makes a mistake?

AI transcription is highly accurate but not perfect. Always review transcripts, especially for important use cases. If accuracy is critical, consider professional human transcription services.

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